CRPCA Budget Committee Meeting Minutes

CRPCA Budget Committee Meeeting held Monday night, 01 Nov. 2010 at the home of Phyllis Shelton.

Those present were

  • President: Bill Stein
  • Secretary: Brenda Michel
  • Treasurer: Phyllis Shelton
  • Events Coordinator: Erin Gettling
  • Membership Coordinator: Marta Wicke
  • Grants Coordinator: Richard Rystrom

Three topics of discussion were on the table tonight

  1. Our Habitat for Humanity service project could COST us up to $750.
  2. The CFAF or Cascade Festival of African Films could be made an outreach expense in our budget, rather than a grant money recipient.
  3. Should we buy an In-Focus projector for the group’s use rather than always relying on Rick Samuels and/or Scott Eckert?

Decisions included

  • Pricing for the White Elephant event to be held Saturday, 1/08, 6:00 pm: If you pay in advance, it’ll be $13 for adults and $6.50 for kids. If you pay at the door, it will be $14 for adults and $7.50 for kids — Saturday, 1/08, 6:00 pm . Post-Holiday White Elephant Party at the Lucky Labrador Beer Hall (the NW Portland location), 1945 NW Quimby St. Please bring a wrapped re-gift, perhaps something you received for the holidays that will be of more value to someone else. This is among CRPCA’s most family-friendly events each year, and this year we’ll be projecting photos from past CRPCA events as we eat, drink, open gifts, and laugh. It’s an All-you-can-eat pizza and salad buffet.
  • Pricing for the 3rd annual local Camp-out over the 4th of July weekend in 2011. This year, to be held at Beacon Rock, the pricing is as follows:
    • Pre-paid people, on or before June 12th, $15 for adults regardless of the number of nights you camp.
    • “Day of” people will pay $20 for adults, also regardless of the number of nights you camp
  • Ask Habitat to select a weekend for us in April or May, rather than January primarily to give us time to fund-raise the entire $750 “fee”. We would strongly prefer not to pay for that out of our reserve {savings} account. The first 15 people to collect $50 each will get to be on the Build Team. Our volunteer numbers are limited to 15 people maximum.
  • Research the cost of an InFocus projector. See if we might be able to get a “pre-owned” one off Craigslist or by donation. Erin will inquire at her school to see what she can find out about the projectors her PTO bought for the school’s classrooms a few years back. We cannot afford to purchase a projector at this moment when fund-raising efforts are so uncertain (or non-existent). Gathering more information will help us make a better, more informed decision in the future.
  • The CFAF [Cascade Festival of African Films] should be made an outreach expense in our budget, rather than a grant money recipient. We decided to recommend on 11/14 that we donate $500 to CFAF as an outreach/sponsorship expense in our amended budget.
  • Phyllis had an idea to have a small pre-holiday auction in lieu of a fundraising “event” to replenish our grant fund. Perhaps the ideal time to do this is at the 12/12 potluck at Cate’s house, the one where we’ll have no business meeting and don’t yet have a confirmed program. Bill noted that while it’s surely illegal for us to auction off a case of wine over the web, but we could probably take pre-event bids for other items on our website and that to keep things manageable, we should probably have only 6-12 items of varying values. If we’re going to move forward with this, we’ll want someone to take charge of the event (i.e. agree to solicit donations of goods and services to auction) by our 11/14 meeting.

respectfully submitted,
on 02 Nov 2010
Brenda Michel, CRPCA Secretary
Returned Peace Corps Volunteer, Sierra Leone, W. Africa
Health and Rural Development 1986-88

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